Overhead Projector Aids
 |
 Pacon Overhead Projector Caddy  US $14.40
|
Katie Cook and Josh Priddy's Technology Video
How to set up conference meeting rooms
If your company is having a conference, the first step is to decide whether or not you will be getting outside help to plan and execute it. Conference organisers can put together a winning conference that will no doubt leave all those in attendance very impressed. On the other hand you may want to be saving money in which case planning it yourself or getting someone in the office to plan it is the only option.
Either way, there are plenty of things to think about when starting out. Venue is the first task to think about. Location is a priority, and knowing who is coming and where they are coming from is key. If people are coming via planes or trains, then easy access to an airport or train station is crucial. If on the other hand, the event is being attended by local people, plenty of car parking is necessary. If the venue doesn't have off street parking, you may want to look elsewhere. If you are wanting to make a particular impression with the conference then the venue chosen must be specific. A company on the cutting edge of technology may choose a modern, minimalist hotel in which to hold the event. A company wishing to signify class and elegance on the other hand may choose something like a banqueting hall or a country hotel with impressive gardens. Thinking about this at the start is very important.
Try to know roughly how many people will be attending the event, as a room that is too large with mean the meeting is not at all intimate and could hamper the flow of communication. Overly small rooms however should be avoided as these make everyone hot and uncomfortable. When booking the room, make sure any extras such as overhead projectors, computers or other technical equipment are organised. Forgetting to do this can cause last minute chaos that makes the day much more stressful than it needs to be.
Catering can be an important aspect of a conference. Is finger food good enough or is a full restaurant meal required? Perhaps attendees should bring their own packed lunch and the venue could just have tea and coffee prepared. Sometimes conferences and corporate events go on for several days. If so then accommodation may be needed. Ideally having rooms on site is the best way to go about this to avoid additional logistical problems. With those attending the conference meeting rooms staying over then additional food and other facilities will need to be considered. Some venues have golf courses nearby or other activities available. When carrying out research, try and visit the venues on the shortlist. It is important to see for yourself the facilities available as web sites or marketing material can be misleading. Also there could be activities being carried out such as road works or maintenance that will make the location noisy and difficult to work in.
Setting up the room well is important. This should ideally be done the day before to avoid any last minute jobs. If there are training aids being used such as projectors or powerpoint presentations then the chairs will need to face the front. If there is any training in small groups being given, then chairs facing each other will be appropriate chairs arranged in a circle. Thinking about the order of events of the day will make arranging the chairs easier.
About the Author
Kathryn Dawson writes articles for Keele Conferences and Events, an award winning business meeting venue in Keele University situated 2 miles west of Newcastle on the A525 Crewe and Nantwich Road. Keele gives you a choice of 11 conference meeting rooms, for smaller training rooms or interviews to rooms capable of hosting up to 180 delegates. All meeting rooms are equipped with OHP and screen, mineral water, pads, pens and even complimentary treats.
Need help with speech for school?
I have to do an oral presentation, it's just like speech but u have to provide visual aids as well. It's for English and all the students will get marked on it and get credits etc, we have to talk about our life, where we're from, anything related to our childhood or grandparents and parents etc and just about the country and environment we grew up in etc........to me this project is kinda hard because i want to make it interesting but my life as a child is just normal, i don't know wat to talk about to make it more interesting etc....the speech, including visuals will be up to 5 mins long. When i mean visuals i mean like powerpoint, overhead-projector or clips etc......basically we talk about our life and provide visuals, so if i was to talk about my parents i'll show a picture of them and talk to the class.....someone plz give me ideas of wat to talk about and wat else to do to make this interesting.
be very enthusiastic, the audience feels what you feel
talk about things that happened to you that don't normally occur
be dramatic, same as first one
talk like you're telling a good story
provide your own stories and inner thoughts during the event
always have eye contact
share your life quotes
share your experiences or first experiences
always look confident and sure
you'll do fine.......reeellllaaax
good night and good luck!
